Invoices Search

Use the Invoices Search page to locate invoices that match specific criteria. IPP limits the invoices search to the Disburser user’s ALCs and group assignment for Business Unit, Cost Center, or Department ID.

To search for an invoice:

From the Invoices tab, click the Search sub-tab.
Enter any of the following information:
From the Change Date Range list, select:

Document # - Enter at least the first number or letter of the invoice. If you are unsure of the name, you can use the wildcard (%) with a partial entry.
Contract # - Enter at least the first letter/number of the contract.
ALC-Payer Name - Select one or more ALC payer name(s) from the list box or All.
Supplier Name Like - Enter the vendor name. If you are unsure of the name, you can use the wildcard (%) with a partial entry.
Dates - Select All, Issue Date, or Due Date. From: Enter a date or click Calendar to browse for a date. Use the format MM/DD/YYYY. To: Enter a date or click Calendar to browse for a date. Use the format MM/DD/YYYY.
Amounts - From: Enter the lowest amount of the invoice. Use the format DDD, DDD.CC. To: Enter the highest amount of the invoice. Enter the highest dollar amount of the purchase order. Use the format DDDDDDDD.CC
Status - Select an status type: All, Approved to Pay, Denied, In Exception, Paid, Pending Approval, Paid Returned, Received, Rejected, SAM Expired, Scheduled to Pay, Voided

Click Query.
Click Download to export the result to a spreadsheet program.

Results:

Field Name	Description
ALC	Agency Location Code of the agency receiving the goods or services from a vendor
Supplier	Name of the vendor that originated the invoice for the goods or services Click to view the vendor record
CM (Credit Memo)	CM icon displays when the invoice is a credit memo; otherwise, it is an invoice.
Invoice #/Credit Memo	Number assigned to the invoice by the vendor or Disburser Self-Service user. Click to view the invoice and perform Workflow tasks, if applicable.
PO#/Blanket PO#	PO number associated with the invoice Click to view the details of the PO. Note: If the invoice was created without an associated PO, IPP displays: No IPP PO.
Contract #	Number assigned to the contract by the agency.
Invoice Date	Date the vendor or Disburser Self-Service user issued the invoice
Due Date	Date that payment is due for the invoice
Scheduled Pay Date	Date when the invoice is scheduled to be paid. If the agency uses Workflow and the invoice has not completed routing or the agency rejected the invoice, the column has no date.
Amount	Amount of the invoice
Status	Status of the invoice, such as: Scheduled to Pay Received Rejected Denied Voided Exception
Routing Status	Workflow Users: Displays the routing status of the invoice.